B03: Travel grant
Policy #: B03
Responsible authority: Business Operations
Approval authority: Canadian Police College Executive Director
Approval date: Fall 2015
In accordance with the Treasury Board Secretariat (TBS) Policy on Transfer Payments, the RCMP has received funds to support candidates attending Canadian Police College (CPC) courses. This fund enables the CPC to offer a travel grant program which can be used to offset transportation expenses for participants.
The program objectives are to facilitate and promote:
- The opportunity for employees from different jurisdictions to share skills and techniques, and to network in the advancement of policing techniques on a national level.
- Contribution to enhancement of interoperability amongst Law Enforcement Agencies. The equality of access provides eligible candidates the opportunity to attend CPC courses resulting in enhanced policing competencies and greater cooperation for inter-jurisdictional and international initiatives in law enforcement.
- The CPC offers a reimbursement of travel costs to and from the CPC.
Eligible recipients include:
- Employees of Canadian law enforcement agencies
- Employees of foreign law enforcement agencies engaged in international training.
This grant does not apply to:
- Employees of any Canadian Federal Government Department.
- The payments are limited to travel expenditures from the location of the residence of the attendee to the CPC with return, up to a maximum of $5,000 per person.
- The approval is based on availability of funds, the merit or value of the event in relation to the mandate of the Force and its value for the intended beneficiaries of the event or activity.
- The amounts paid have to be supported with original receipts and are reimbursed following the guidelines of the NJC Travel Directive.
- The travel costs are reimbursed to the sponsoring law enforcement agency, not the attendees themselves. The home department initially defrays the travel cost and gets credited by the CPC for the travel expenditures.
- Travel expenditures for attending workshops are not eligible for reimbursement.
- The CPC may reimburse the following travel expenses (with original receipts):
- One return economy ticket (air / train / bus) from the residence of the attendee to the CPC (last minute booking - reimbursement may be reduced if not justified)
- Taxi fare from the residence of the attendee to airport if justified
- Taxi fare from Ottawa terminals to the CPC
A taxi voucher will be provided, at the end of course, for the return trip from the CPC to the airport or train station
- International Candidates (Including USA): Taxi vouchers will be provided upon arrival and departure for transportation to and from the CPC (details will be provided in joining instructions)
- Ferry and toll fees, one return trip
- Rental of car from Vancouver to CPC West - one return trip up to $198.13
- Rental of car from Abbotsford to CPC West – one return trip up to $167.34
- Private or Service vehicle mileage for one return trip (using approved National Joint Council Commuting Assistance Directive - Appendix A) from the residence of the attendee to the CPC, up to the lowest airfare equivalent
- Ferry fees and toll fees for major highways
CPC Ottawa Candidates:
CPC West Candidates:
Option 2 (Applies to CPC Ottawa, CPC West Candidates)
- The CPC is not responsible for any administrative costs incurred if the participant changes travel dates.
- Costs for mid-course trips home are the responsibility of the sponsoring agency. CPC will not reimburse those travel expenses.
Procedures, roles and responsibilities
- Travel expenses forms (2937) will be provided to the participant during the first day of the course.
- Travel expenses forms (2937) are to be completed on-site and submitted to the course instructor along with original receipts prior to final departure.
- The course instructor will forward the completed forms to the CPC Finance Services Office.
- If required, a copy of the approved travel expenses form will be handed to the participant to provide this/her Department's Finance office for record purposes.
National Joint Council of Public Service of Canada
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